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ISF ANNUAL MEETING AND CONFERENCE


The International Solarcar Federation Annual Meeting and Conference (ISF-AMAC) will take place in Egypt on 12-14 January 2018.  It brings together past, current and future team members, event organizers, volunteers, technology and component suppliers, researchers and academics to discuss a variety of topics pertinent to the development of solar cars and their participation in future ISF challenges. The ISF-AMAC will address the following three overarching topics:

  1. ​Member discussions about ISF activities
    • Common regulations
    • Championship table
    • Event communications
    • Membership benefits
  2. Presentations about new ISF competitions with opportunity to meet the organizers face-to-face
  3. Technical presentations and published conference proceedings in the following topics:
    • ​Systems engineering and design tradeoffs
    • Strategy and optimization
    • Aerodynamics
    • Lightweight structures
    • Occupant safety
    • Vehicle dynamics and stability
    • Mechanical design
    • PV Technology
    • Batteries
    • Battery management and safety
    • Telemetry systems
    • Electrical design
    • Simulation
    • Computer tools
    • Team/project management
    • Finance optimization, marketing and fundraising

REGISTRATION AND FEES  To register for the ISF-AMAC please fill out the online registration form.  Each individual planning to attend must complete a separate registration form.  Upon receipt and verification of your information you will receive an invoice with instructions for online payment.  The following are the ISF-AMAC attendance fee categories:

  • Regular:  $900 USD
  • ​Student or Presenter:  $590
  • ISF member - Regular: $450
  • ​ISF member - Student or Presenter: $295

The fees cover access to the meetings and technical presentation sessions, lunch and coffee breaks on all three conference days, gala dinner on the second night, and the ISF conference pack upon check-in.

ABSTRACT SUBMISSION   If you wish to submit an abstract for a presentation at the IAF-AMAC and publication in the conference proceedings please fill out the online abstract submission form by 15 April 2017.  Your entry will be evaluated by the technical committee and you will be notified within two weeks if your submission is accepted with instructions for preparation of the technical paper and/or presentation slides.

HOTEL RESERVATIONS  A block of rooms has been reserved at the Kempinski Hotel Somabay at a discounted rate for the duration of the ISF-AMAC.  To receive the discounted rate, bookings with payment must be made no later than 15 November 2016.  The rates, inclusive of daily breakfast, daily dinner (other than gala dinner night), all taxes and service charge (24.32%), free WIFI (in all guestrooms, function spaces and public areas), complimentary soft drinks in guestroom minibar (refilled once a day), and access to the fitness center, are:

  • Single occupancy room:  $120 USD per night
  • ​Double occupancy room:  $75 USD per person per night

TRANSPORTATION The nearest airport to Somabay is Hurghada International Airport (HRG) and is 50 km by car from the Kempinski Hotel Somabay.  HRG is a four-hour flight from Central Europe.  Both charter and scheduled airlines fly regularly from many European destinations direct to HRG.  Egypt Air has a number of regular flights to HRG from various European points of origin, and offers several flights per day between Cairo and Hurghada, for those preferring to fly through Cairo.  Many international carriers fly to Cairo, and Egypt Air direct flights from 73 major cities around the world. Transportation from HRG to Somabay can be arranged by the Kempinski Hotel for $45 USD.  We will negotiate a group airport transfer rate once conference attendee flights are confirmed.